Travel & Entertainment Best Practices: Prevent Fraud and Comply with IRS Regs (Completed)

Date: Tuesday, October 22, 2019
Instructor: Mary Schaeffer
Begin Time:  9:00am Pacific Time
10:00am Mountain Time
11:00am Central Time
12:00pm Eastern Time
CPE Credit:  2 hours for CPAs

Expense reimbursement has never been trickier. The recently enacted Tax Act changed the deductibility of some items, employees and gotten better at sneaking through items on their expense reports that shouldn’t be there and there’s a raft of new technology impacting the function. Companies everywhere are eyeing the bottom line and a growing number are insisting on rigid travel & entertainment policy compliance. Compliance must now not only be to the company policies but also with IRS rules. Otherwise, you could end up answering not only to the CFO but also the IRS–and both are truly ugly.

And there’s another good reason for insisting strict adherence to the rules. In 75.6% of expense reimbursement schemes, the perpetrator was also undertaking at least one other form of occupational fraud. This startling fact comes from the Report to the Nations, one of the most respected fraud surveys conducted by the Association of Certified Fraud Examiners.

This session will start with a review of IRS requirements and show how you can incorporate them into your policy. The session will then delineate the different games some employees play when attempting to get reimbursed for more than they actually spent along with tactics you can use to stop this problematic behavior.

Who Should Attend
Accountants, controllers, accounting managers, auditors (internal and external), Treasurers, CFOs, CEOs, accounts payable professionals, expense reimbursement staff, payroll professionals, procure-to-pay professionals, and travel managers.

Topics Covered

  • Review of IRS requirements
  • How you can incorporate IRS requirements into your policy
  • Delineate the different games some employees play
  • Tactics you can use to stop problematic employee behavior

Learning Objectives

  • Recognize the guidelines you need to adhere to if your company's T&E expenses are to be deductible on the tax return
  • Identify the new rules regarding deductibility of meals and entertainment under the new Tax Law
  • Describe how to integrate IRS requirements into your organization's T&E policy
  • Identify common games some employees play with their expense reimbursement requests
  • Recognize how your organization's expense reimbursement practices stack up against others in the business world
  • Identify how to deal with the new T&E issues—technology has made some old best practices obsolete
  • Evaluate best practices to create an effective T&E policy & procedures
  • Identify common expense reimbursement frauds some employees employ
  • Recognize how to implement strong controls to deter expense reimbursement fraud


Instructional Method
Group: Internet-based

NASBA Field of Study
Accounting (2 hours)

Program Prerequisites

Advance Preparation

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